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Organizing a run with IOR



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 Post subject: Organizing a run with IOR
PostPosted: May 29th, 2013, 8:27 am 
Offroad Prophet
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Joined: November 29th, 2009, 7:42 pm
Posts: 3263
Location: da dale

Keeping a run organized requires no thought when only a few rigs are in attendance. But when large groups form, things get unorganized fast; the group gets split up, people get lost, people who need help go unnoticed, newbs end up taking the wrong lines, communication breaks down, and frustration often ensues. When the club gets more than 10 rigs on a trail at the same time, a little bit of planning will go a long way. The following recommendations were written as a continuation to the “Newbies Guide to joining runs”.


• Trail Master: The person who sets up the run and posts it is the Trail Master, or a different person can be named Trail Master by the run organizer. When planning a run, it is your responsibility to post run requirements. Plan night runs to start early enough so the group can get to the trailhead while the sun is still out and prepare for the run.
• Come prepared: The “Newbies guide to joining runs” is available on the forum and should be read by all members. This will help more experienced members plan a run and give newbs an idea of what to expect.


• Vehicle tally: The Trail Master is responsible for taking a count of all vehicles in the group at the trailhead, so it can be verified that the same number of vehicles get off the trail at the end of the run.
• Setting up coms: At the trailhead, determine what CB/HAM frequency will be used. Then determine who has the two best working coms (CB and/or HAM). These two people will be the point-man and tail-gunner, the first and last vehicle. This will ensure that the entire group can be monitored. The point-man should have a good winch to assist the vehicles behind if needed and have knowledge of the trail.
• Placement in the pack: The well-built rigs that want to take the harder lines should always run in the back of the pack. Newbs tend to follow the Jeep in front of them, even if they take an extreme line up an obstacle. For this reason, those who should take the easier lines need to run in front of the built rigs. This also keeps runs going faster, because the built rigs can play around a little, without slowing down the pace of the group.


• Trail spacing: do not tailgate. Let vehicles clear obstacles and big hills one at a time. But don’t allow too much space, to the point where the group is separated. The oldest off-road rule is to always keep visual contact with the vehicle behind you. If you lose sight of the vehicle behind you, stop and wait for them to catch up. If everyone does this, the group will always stay together without any effort.
• Spotting: Only experienced 4x4 enthusiasts should spot. Bad spotting is the #1 cause of body damage on the trail. Once you get an experienced spotter, listen to them! IOR members are also not psychic; you need to get on the CB and request a spotter if you think you need one. Speak up on the trail, rather than complain later that nobody helped you.
• Break downs: Large groups will almost always experience one or more mechanical problems. When this happens, the point-man is immediately reached by radio and instructed to stop the group while the repair is performed. It’s often good to pool the resources of the group together to solve problems more efficiently. But sometimes damage is very extensive and will require many hours of work to repair. In this instance, it is permissible for the Trail Master to leave a small group behind that is capable of handling the situation, and continue guiding the rest of the group through the trail. There is no reason to have 25 rigs sitting idle for 5 hours while one vehicle gets fixed. There will also be times where a vehicle is not repairable due to lack of parts or conditions that make a tow impossible. This may require the vehicle to be abandoned and recovered at a later time. Regardless of mechanical issues, no one will ever be left alone to fend for themselves.
• Getting denied: Part of wheeling is getting stuck or denied on an obstacle, it happens to all of us. With a small group, it is often fun to talk crap as a buddy gets repeatedly denied trying to conquer an obstacle. Unfortunately, this is a bad practice with large groups because it adds hours to the run and increases the likelihood of major breakage. The old-school rule of trail runs is “3 strikes and you winch”. Basically, after a few good attempts, get winched or take an easier line.
• Pace of the run: The pace of any trail run is determined by the weak-link in the group (be it a stock vehicle or an inexperienced driver). The Trail Master must determine who the weak link is and tailor the pace of the run around that vehicle. The Trail Master must also ensure that unnecessary stops are kept to a minimum and that members are not spending too much time on one obstacle. The Trailmaster must make a judgement call of splitting the group and continuing the run when a vehicle experiences a major break-down. Nobody likes spending 12 hours on a trail that should take 3-5 hours, and it is the Trail Masters responsibility to ensure that the majority of the group gets off the trail in a timely manner, and that nobody is left to fend for themselves.


 Post subject: Re: Organizing a run with IOR
PostPosted: May 31st, 2013, 9:58 am 
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Joined: January 5th, 2007, 9:50 pm
Posts: 1741
Location: Channel Islands, CA

This is great information! Thank you DD for taking the time to write this out. :drinks:


 Post subject: Re: Organizing a run with IOR
PostPosted: December 19th, 2018, 2:06 am 
I'm New Don't Hurt me

Joined: December 19th, 2018, 1:50 am
Posts: 1
This article is very good.

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